07 Aug 2026 [### Leon ](https://www.leonsoftware.com/index.php?option=com_content&view=category&id=14) # How Do Trip Support Companies Manage Client Fleets? Trip support companies sit in a unique spot in business aviation: they don't own the aircraft, but they're responsible for making sure every leg of every client's trip goes smoothly – permits secured, fuel arranged, handling confirmed, crew and flight plans in place. Multiply that across dozens of client operators, each with their own fleet, preferences, and billing arrangements, and the operational complexity adds up fast. ![How Do Trip Support Companies Manage Client Fleets?](https://www.leonsoftware.com/templates/yootheme/cache/08/How_Do_Trip_Support_Companies_Manage_Client_Fleets__ai-081ea9cc.png) - [](https://x.com/intent/post?url=https%3A%2F%2Fwww.leonsoftware.com%2Fblog%2Fhow-do-trip-support-companies-manage-client-fleets.html.md&text=) - [](https://www.facebook.com/sharer/sharer.php?u=https%3A%2F%2Fwww.leonsoftware.com%2Fblog%2Fhow-do-trip-support-companies-manage-client-fleets.html.md) - [](https://www.linkedin.com/sharing/share-offsite/?url=https%3A%2F%2Fwww.leonsoftware.com%2Fblog%2Fhow-do-trip-support-companies-manage-client-fleets.html.md) - [](https://api.whatsapp.com/send?text=https%3A%2F%2Fwww.leonsoftware.com%2Fblog%2Fhow-do-trip-support-companies-manage-client-fleets.html.md) So how do trip support companies actually keep all of this straight without losing track of who's flying where, for whom, and at what cost? Here's how Leon Software is built to handle exactly this kind of multi-client, multi-fleet operation. ## The core challenge: many fleets, one team A trip support company might be planning flights for aircraft they don't operate directly, coordinating services across multiple client accounts, and issuing separate billing per client – all while giving their own dispatchers a single, unified view of everything in the air or on the ground. That means the system underneath needs to: - Distinguish between clients and their aircraft clearly, without operators or aircraft getting mixed up - Track which services (permits, fuel, handling, crew planning) apply to which flight and which client - Let dispatchers see everything at once, or filter down to one client, on demand - Generate accurate billing per client, per trip, without manual reconciliation ## How Leon supports trip support and flight support companies ### 1. Multiple sub-operators under one account Leon lets a company manage as many sub-operators as needed under a single account, so a trip support provider can view flights for one client fleet at a time, or all of them together, just by switching operator context. This keeps client fleets logically separated in the system while still giving dispatchers a consolidated view when they need it. ### 2. Operator colour-coding for fast visual scanning When you're watching a Flights List that spans several client fleets at once, telling trips apart at a glance matters. Leon lets you assign a distinct colour to each operator, so flights for different clients are visually distinguishable across the schedule without having to open each one to check. ### 3. Defined services per client and per aircraft The subsection of Settings titled "Flight Support Services" in Leon Software lets a trip support company define the specific services it offers – flight and crew planning, overflight and landing permits, visa and medical, fuel, maintenance – along with pricing per service and per currency. These can be set as defaults for an operator or tailored down to the individual aircraft, so each client fleet gets the service package that's actually been agreed with them. ### 4. Dispatcher assignment ties services to the right trip When a trip is created, assigning it to a "Dispatched by" operator automatically pulls in that operator's defined services into the flight's checklist. This keeps service delivery tied to the correct client account from the moment a trip is booked, rather than relying on someone manually applying the right service list. ### 5. Automatic billing sheet generation Once a trip is complete, Leon can generate a Billing Sheet document straight from the flight – pulling in trip details, completed services with their prices, and any permits that were arranged. Instead of assembling an invoice manually from notes and separate systems, trip support teams get a document ready to send to the client. ### 6. Client-specific handling agent preferences Leon lets you assign a default handling agent per client, so when a client is attached to a trip, their preferred handler is applied automatically. For a trip support company juggling different handling relationships across airports and clients, this removes a recurring manual step and reduces the risk of using the wrong agent for a given account. ### 7. Granular access control across client accounts Where an operator has access to multiple operator profiles, Leon lets administrators configure privileges independently for each one – including access scoped to aircraft ownership or a specific home base. This means a trip support company can control exactly what each team member or external partner can see and touch, on a client-by-client basis. ## Conclusion Managing multiple client fleets isn't just about seeing more aircraft on one screen – it's about keeping services, pricing, permits, and billing correctly attached to the right client at every step, without extra manual work stacking up behind the scenes. Leon's sub-operator structure, configurable services, automatic dispatcher-linked checklists, and billing sheet generation are all designed to let trip support companies scale across client accounts while keeping each one accurate and distinct. The result: dispatchers get one unified working view, and each client still gets a fleet experience that feels dedicated to them. ## FAQ ### Can a trip support company manage completely separate client fleets in one Leon account? Yes. Leon supports as many sub-operators as needed under one account, letting you view an individual client's flights or all of them together by switching operator context. ### How do I make sure the right services and pricing apply to the right client's flights? Services are defined per operator (and can be tailored per aircraft) in Flight Support Services, then automatically pulled into a trip's checklist when that trip is assigned to the relevant "Dispatched by" operator. ### Can Leon generate client billing automatically after a trip? Yes. Once a trip is completed, a Billing Sheet document can be generated directly from the flight, showing trip details and completed services with pricing, ready to send to the client. ### Is it possible to tell client fleets apart visually in the schedule view? Yes. Operator colours can be assigned so flights belonging to different clients are visually distinct in the Flights List. ### Can different clients have different preferred handling agents? Yes. A default handling agent can be assigned per client, and it's applied automatically once that client is attached to a trip. ### Can I restrict what different staff or partners can see across client accounts? Yes. Privileges can be configured independently per operator profile, including access scoped by aircraft ownership or home base, so access can be tailored client by client. --- Not yet a member of Leon community? Contact our [Sales team](https://www.leonsoftware.com/javascript:/*%20This%20email%20address%20is%20being%20protected%20from%20spambots.*/) to find out more or jump straight into the [30-day free trial](https://www.leonsoftware.com/free-trial.html). TAGGED WITH [Flight Scheduling Software](https://www.leonsoftware.com/index.php?option=com_tags&view=tag&id%5B0%5D=6:flight-scheduling-software)[Trip Support](https://www.leonsoftware.com/index.php?option=com_tags&view=tag&id%5B0%5D=37:trip-support)[Crew Management Software](https://www.leonsoftware.com/index.php?option=com_tags&view=tag&id%5B0%5D=107:crew-management-software)[Flight Management Software](https://www.leonsoftware.com/index.php?option=com_tags&view=tag&id%5B0%5D=108:flight-management-software) ## Latest from blog [ ![How Leon Software Provides 24/7 Support for Flight Operations](https://www.leonsoftware.com/templates/yootheme/cache/5a/How_Leon_Software_Provides_24_7_Support_for_Flight_Operations-5ad56ead.png) 08 Aug 2026 ## How Leon Software Provides 24/7 Support for Flight Operations ](https://www.leonsoftware.com/index.php?option=com_content&view=article&id=1199:how-leon-software-provides-24-7-support-for-flight-operations&catid=14) [ ![Fly Diamond Joins the Leon Community](https://www.leonsoftware.com/templates/yootheme/cache/6d/New_client_-_FlyDiamond-6dc70b46.png) 29 Jul 2026 ## Fly Diamond Joins the Leon Community ](https://www.leonsoftware.com/index.php?option=com_content&view=article&id=1197:fly-diamond-joins-the-leon-community&catid=14) [ ![Leon's Approach to AI: Medium- and Long-Term Strategic Position](https://www.leonsoftware.com/templates/yootheme/cache/33/Leons_Approach_to_ai-33b50cc9.png) 29 Jul 2026 ## Leon's Approach to AI: Medium- and Long-Term Strategic Position ](https://www.leonsoftware.com/index.php?option=com_content&view=article&id=1196:leons-approach-to-ai-medium-and-long-term-strategic-position&catid=14) [ ![AVCON JET: Leon Software and VOCUS FlightRisk help Promote Safety and Fatigue Management from Booking to Take-off](https://www.leonsoftware.com/templates/yootheme/cache/a5/AVCON_JET__Leon_Software_and_VOCUS-a55763ff.jpeg) 22 Jul 2026 ## AVCON JET: Leon Software and VOCUS FlightRisk help Promote Safety and Fatigue Management from Booking to Take-off ](https://www.leonsoftware.com/index.php?option=com_content&view=article&id=1185:avcon-jet-leon-software-and-vocus-flightrisk-help-promote-safety-and-fatigue-management-from-booking-to-take-off&catid=14) ### Subscribe and Follow Us Below to Stay up to Date ![flight schedule software](https://www.leonsoftware.com/images/svg_icons/arrow-swirl-w.svg)